> For the complete documentation index, see [llms.txt](https://docs.docbits.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.docbits.com/administration-and-setup/settings/global-settings/document-types/fields/purpose-and-use.md).
# Purpose and Use
## Proper configuration of fields in DocBits is critical to ensure that data can be captured, processed and stored correctly.
**Here are some reasons why this is important:**
**Data Integrity:**
* Proper configuration of fields ensures that the data entered into the system is correct and meets the required standards.
* This helps to avoid errors and inaccuracies that could lead to incorrect analysis or decisions.
**Data Consistency:**
* Consistent field configuration ensures that data is captured in a uniform manner, making it easier to compare and analyze.
* For example, if a field for date inputs is incorrectly configured to allow different date formats, this can lead to confusion and inconsistencies.
**Data Validation:**
* Configuring fields allows validation rules to be set to ensure that only valid data can be entered. This helps to detect errors early and improve data quality.
**Data processing efficiency:**
* Accurate configuration of fields enables efficient data processing as systems are better able to understand and process the data. This improves efficiency in data extraction, transformation, and loading (ETL).
**Data security:**
* Proper configuration of fields can also help ensure the security of data, for example by encrypting or masking sensitive information.
Overall, accurate configuration of fields in DocBits is critical to ensure data quality, consistency, integrity, and security. It helps organizations make informed decisions by accessing reliable and accurate data.
---
# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.
## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.
Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:
```
GET https://docs.docbits.com/administration-and-setup/settings/global-settings/document-types/fields/purpose-and-use.md?ask=&goal=
```
`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.
Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.