> For the complete documentation index, see [llms.txt](https://docs.docbits.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.docbits.com/administration-and-setup/settings/global-settings/document-types/more-settings/approval/approval-stamp.md).

# Approval Stamp

## **Overview:**

This feature automatically adds an approval stamp to a document when it is approved in the approval screen. If a document contains a approval stamp, it will be included when **exporting to IDM**.

## Activating the Approval Stamp Feature

To activate the Approval Stamp feature, follow these steps:

1. Go to **Settings** → **Global Settings** → **Document Types**.

   <figure><img src="/files/9LNRoUp5LMgqPOwRv0qn" alt=""><figcaption></figcaption></figure>
2. **Select the Document Type** for which you want to enable the stamp approval and click on **More Settings**.

   <figure><img src="/files/oZAKyGCxPVSqfOwvkIfv" alt=""><figcaption></figcaption></figure>
3. Under the **Approval** section, enable the **Approval Stamp** option.

   <figure><img src="/files/bIkP6z19JLtV1SVYEI6x" alt=""><figcaption></figcaption></figure>

## After Activation:

Once the feature is activated, any document in the "pending approval" state will automatically receive an approval stamp once it is approved. The stamp will include the "Approved" logo, the name of the user who approved the document, and the time at which the document was approved.

<figure><img src="/files/Vybxp32ncAfObJidLjCC" alt=""><figcaption></figcaption></figure>

<figure><img src="/files/Ir9up9rm7ghyPEdgzCsF" alt=""><figcaption></figcaption></figure>

### Downloading PDFs with or without the **Approval Stamp** <a href="#id-4.-downloading-pdfs-with-or-without-annotations" id="id-4.-downloading-pdfs-with-or-without-annotations"></a>

* If a document has an approval stamp, you can choose to download the PDF either with or without the approval stamp.
* To do this, go to the **Dashboard**.
* Click on the **three dots** in the **Action** column.
* Select one of the two available download options:
  * **Download with Annotations**
  * **Download without Annotations**

<figure><img src="/files/p1bMiZ1qQzKslGjf4cvk" alt="" width="247"><figcaption></figcaption></figure>


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