Release
Release Hot Fix Feast 17th December 2024
DocBits Enhancements:
Email Import Enhancements
Users can now seamlessly import XML and EDI files through the Email Import feature.
Release Hot Fix Feast 27th November 2024
DocBits Enhancements:
Enhanced PO Optimisation
Optimised Saving Mechanism: The saving process has been streamlined to occur only after the user completes the matching, reducing redundant saves and improving efficiency.
Enhanced Asynchronous Export: Export functionality now runs asynchronously, ensuring smoother operations and an improved overall user experience.
Workflow Enhancements
The workflow functionality has been upgraded to provide a better user experience:
Improved Logs: Workflow logs now feature a cleaner, more intuitive interface, making it easier to review and understand process details.
Enhanced Responsiveness: Workflow execution processes are optimized for faster and more reliable performance, enabling quicker task completion and reduced delays.
Improved Application Caching
We’ve implemented advanced caching strategies across the application to optimize data retrieval and reduce load times. These improvements enhance overall usability by ensuring smoother navigation and a more responsive user experience, particularly for frequently accessed features.
Dashboard and UI Upgrades
Dashboard Enhancements: The dashboard has been revamped with an improved layout and additional features to simplify navigation and enhance visibility of key metrics.
UI Improvements: The user interface across the application has been refined for a more modern, intuitive, and user-friendly experience, making it easier for users to accomplish their tasks with minimal effort.
Bug Fixes:
Enhanced the fuzzy logic to ensure more accurate and reliable data population following extraction.
Fixed known bugs affecting groups and permissions, ensuring seamless access management and role functionality.
Addressed inconsistencies in translations across the application, improving clarity and localization.
Resolved layout-related issues, ensuring a consistent and optimized user interface across all configurations.
Corrected errors in master data lookup functionality, ensuring accurate and reliable data retrieval.
Resolved issues with email import functionality across all available options, ensuring smooth and error-free operations.
Release Feast 4th November 2024
New Features:
Email Import Enhancements
Configured IMAP email settings to automatically send notifications for import results. Successful import notifications will confirm the files processed, while failure alerts will include the filenames and specific error details for prompt troubleshooting.
Master Data Lookup Revamping
Revamped the master data lookup settings with refined categorization, enabling faster and more precise retrieval of diverse master data types. This improvement streamlines data access by organizing master data into distinct categories, significantly boosting search efficiency and accuracy. Users can now locate the relevant data more quickly, enhancing productivity and decision-making across the application
Performance Improvements
Implemented a robust caching mechanism to significantly boost application performance, especially under high request loads. This improvement reduces server processing time by temporarily storing frequently accessed data, enabling faster response times and a smoother user experience. The new caching system efficiently manages increased traffic, ensuring reliable and scalable performance even during peak usage periods
Document Lock Feature Enhancement
Upgraded the document locking functionality to prevent simultaneous edits, ensuring data integrity and minimising conflicts. Now, documents are automatically locked during active editing, providing users with clear indicators when a document is in use and preventing others from making changes until the edit session is complete. This enhancement streamlines collaborative workflows and reduces the risk of data overwrites.
Navigation and User Experience Improvements
Breadcrumb Navigation: Added breadcrumb trails across application pages to enhance navigation, allowing users to easily track and return to previous sections for a more intuitive browsing experience.
Streamlined User Interface: Removed the "new version" pop-up notification to create a smoother, uninterrupted workflow, reducing distractions and improving overall usability.
Bug Fixes:
Resolved user-specific problems, such as attachment failures from encrypted or signed emails.
Fixed card display and flow problems.
Corrected routing issues with Next/Previous buttons.
Addressed bugs related to decision tree tables.
Updated UI for the password field to improve usability.
Fixed issues with the task counter not displaying correctly.
Corrected a user interface problem with the AI table.
Resolved errors with document extraction during table training.
Added a warning when a PO is matched during reformatting, and ensured matched rows are removed.
Fixed date formatting, ensuring data loads correctly by day and week filters, and ensured document types are properly displayed.
Corrected the display of documents on dual monitors.
Fixed a problem where unlinking one PO line would remove all lines.
Resolved incorrect translations across the application.
Fixed the issue where lengthy descriptions in rule management caused scrolling on the list.
FeastRestored missing "Assign-To" functionality for non-admin users.
Release Harvest 9th September 2024
New Features
Duplicate Invoice handling
This feature allows users to identify if documents are duplicated across their system. This feature works by analyzing document fields that can be configured by the user. By selecting specific fields, users can customize the detection criteria to suit their needs, ensuring that only relevant duplicates are flagged. This helps to maintain data integrity and reduces the clutter of redundant documents, streamlining document management processes.
Decision Tree
The decision tree is a tool used to automate decision-making in a workflow by mapping out choices and their outcomes. By integrating decision trees, you can ensure consistent decisions based on specific criteria, streamline processes, and reduce errors. This approach enhances efficiency by automating complex decision points within the workflow.
Choosing AI Models
DocBits now allows users to switch between different AI models to better suit their needs. You can choose the AI model that best fits your specific use case, whether it's for document analysis, data extraction, or text classification. This flexibility enables you to optimize performance and achieve more accurate results, tailoring the AI's capabilities to your organization's unique requirements.
Choosing OCR Version
DocBits now offers the ability to change the OCR (Optical Character Recognition) version used within the platform. Users can select different OCR versions based on their specific needs, ensuring better accuracy and compatibility with various document types. This feature allows for more precise text extraction from images and scanned documents, improving overall data quality and workflow efficiency.
Release Sunset 12th August 2024
New Features:
Rule Manager
Rule Manager provides the flexibility to create and edit conflict resolution rules tialored for DocBits invoicing system. These rules are designed to automatically handle discrepancies between invoice details and purchase order (PO) data, ensuring accurate financial reconciliation. The system applies these rules to process invoice lines, charges, and taxes, and generates appropriate adjustments or notes when necessary.
Syncing Data Using Stream
BOD syncing from Infor utilizes AWS Stream for real-time data processing, enhancing efficiency and significantly reducing data syncing time.
XRechnung
DocBits now processes XRechnung (electronic invoices) seamlessly by first creating a user-friendly PDF, streamlining and simplifying the invoice processing workflow.
Bug Fixes:
PO Match Button Visibility Issue: PO Match button is available when there is no table or the table is deleted. Status: On field validation, PO Match will be hidden if there is no table or the table is deleted
Table Drag & Drop Sorting Issue: Table Drag & drop for sorting on all Lists/Dashboards Resolution: User can now drag and drop to sort the table
Validation Screen Toolbar Issue: Validation screen: toolbar right side not scrollable Resolution: Fixed
Horizontal Scroll Issue: Horizontal Scroll on Approval Screen Resolution: Fixed
Approval Screen Decision Clearing Issue: Ability to clear the approve/reject decision on approval screen Resolution: Fixed
Task Display on Approval Screen Issue: Task shown on the Approval Screen Resolution: Toolbar is available which shows the tasks count of open/in progress
PO Match Table Size Issue: PO Match table gets smaller after matching a line Resolution: Fixed
Task Assignment based on Item Procurement Group Issue: Translation for procurement group assignment Resolution: Fixed
Supplier Name and Id in Task Creation Issue: Adding Supplier Name and Id in Task creation Resolution: Supplier Name and Id will be picked from the document
Document Subtype Copy Issue: Click on Copy Document Subtype from sub document type setting was not working Resolution: Fixed
New Label Field Issue: New Label field in list of values to add label along with value and synonym Resolution: Fixed
Country Origin Card in Workflow Issue: New Card in workflow that checks country origin of a supplier and create a task or continue porcessing docuemtn accordingly Resolution: Fixed
Dark Mode Fix on settings searchbar Issue: This issue was previously identified Resolution: Fixed
Extracted Table Column Visibility Indicator Issue: Indicator if Columns are hidden in extracted table on Field validation Resolution: Fixed
Dashboard Assignment for Admins Issue: Make Assign to on the dashboard only for admins Resolution: Fixed
Document Split Visibility Issue: Show Document split only when more pages Resolution: Fixed
Invoice Dashboard Columns Issue: Additional columns on invoice dashboard Resolution: Fixed
Field Validation Script Deactivation Issue: Field Validation- Deactivate script was not working correctly Resolution: Fixed
Approval Layout Button Customization Issue: Cannot change the button type and style on approval layout builder Resolution: Fixed
Data Sync Table Issue: Data Sync Table in settings Resolution: Fixed
Dashboard Analytics Total Display Issue: Dashboard Analytics- display wrong total number Resolution: Fixed
Release Firework Juli 8th, 2024
New Features
Line Charges Export to M3
• Export line charges to M3 with appropriate costing elements as per your business needs.
PO & Invoice Discrepancy Handling
• Smart handling of discrepancies in quantity, prices, charges, and tax.
Key Bug Resolutions
1. PO Search Functionality
• Issue: PO search was not working.
• Status: This issue has been identified and will not be addressed in this release.
2. PO Matching Connection
• Issue: PO matching connection was not removing as expected.
• Resolution: Fixed to ensure seamless PO matching operations.
3. Exported Document Alerts
• Issue: Exported documents had alerts for costing elements even when the system was not set up for it.
• Resolution: Corrected to prevent unnecessary alerts, ensuring accurate document exports.
4. Advance Shipment EDI View
• Issue: Advance shipment EDI view showed IDs in the title.
• Resolution: Titles now display correctly, improving data readability.
5. Calculation Errors in Split by Total Issue
• Issue: Calculation errors occurred when lines were split further.
• Resolution: Fixed to ensure accurate calculations in all scenarios.
6. PO Screen Table Display
• Issue: No table was showing on the PO screen.
• Resolution: Display issue resolved to ensure tables appear correctly.
7. Auto Export on Order Confirmation
• Issue: Auto export was not working.
• Resolution: Functionality restored to ensure automatic exports operate smoothly.
8. Mismatch Issue on PO
• Issue: Mismatch issue on PO showed despite everything being identical on the Delivery Note.
• Resolution: Resolved to ensure accurate mismatch detection.
9. Report Download Issues
• Issue: Reports were not downloading.
• Resolution: Fixed to enable seamless report downloads.
10. Incorrect Total and Net Amounts
• Issue: Total and Net amounts were showing incorrect values.
• Resolution: Values corrected to ensure financial accuracy.
11. Invoice Date Format on Dashboard
• Issue: Invoice Date column had wrong format values.
• Resolution: Dates now display in the correct format, enhancing usability.
12. Workflow Delays at “Ready for Validation”
• Issue: Workflow delays occurred at “Ready for Validation” until feedback from Doc2flow.
• Resolution: Workflow timing improved for faster validation processes.
Next Release Firework Juli 8th, 2024
Problem:
The existing system lacks automated rules for accurately matching and processing invoice charges against purchase orders (POs). This manual process can lead to discrepancies, as illustrated in the screenshots, where invoice charges and POs need reconciliation for correct invoicing.
Solution:
With the new Rule Manager in DocBits, launching in July, you can automate this process:
1. Create Rules:
Define criteria (e.g., Quantity > PO Quantity) for invoice line items.
2. Set Actions:
Map fields and actions to export data seamlessly to Infor.
3. Test Rules:
Validate rules with sample data to ensure accuracy.
Junebug Release Notes - June 10th, 2024
This update brings exciting new features and bug fixes to Junebug:
New Features:
Automated Charge Extraction: Junebug now automatically extracts and maps charges within your Docbit documents. This eliminates manual data entry and streamlines your workflow.
Portal Export to Infor IDM: The new Portal allows you to effortlessly export supplier documents directly to Infor IDM. This simplifies shipment processing and reduces manual intervention.
Origin Identification (AI): Junebug introduces a powerful AI feature that automatically learns the origin of documents. This saves you time and effort in document classification.
Bug Fixes:
QR Code Fix: An issue that previously caused problems with QR code processing has been resolved.
Non-EDI Document Handling: Junebug now handles non-EDI documents more effectively.
Hotfix - 5 Juni Priority System
Next Release - Junebug Release 10th June 2024
Sandbox Freeze - 3th June 2024
In the upcoming release, a significant enhancement to the classification and extraction capabilities will be introduced, specifically aimed at table lines within documents. This new feature allows users to define whether a line in a table represents a charge. This functionality is particularly useful in detailed financial documents, such as invoices, where distinguishing between different types of transactions—such as charges, taxes, or fees—is crucial for accurate processing and record-keeping.
Key Points for Release Notes:
Enhanced Table Line Classification: Users can now specify if a particular line in a document table is a charge, improving the accuracy and granularity of data extraction.
Maypole Release 5.55.8.10 - ( 17th May )
Release Notes - Web App
New Features:
▪ Workflow Card Translation: Enhancements in the workflow, including card translation for better localization support.
▪ Email Import Logging: Added detailed logging for email imports to enhance troubleshooting and monitoring.
▪ Broken Fuzzy Screen Fix: Resolved an issue with broken fuzzy screen display across various interfaces.
▪ Accounting Updates: Enhanced the accounting process by removing outdated accounting methods and integrating charges more efficiently.
Improvements:
▪ Ruiz Workflow Enhancements: Fixed bugs related to workflow navigation, particularly involving hidden steps.
▪ User Interface Adjustments: Improved user interface elements such as cash discount terms under payment terms for better clarity and user experience.
▪ Performance Enhancements: Various backend improvements to enhance system performance and stability.
Bug Fixes:
▪ Approval Stamp Issue: Fixed critical issues surrounding the approval stamp process to ensure compliance and correct functionality.
▪ Key Addition: Added necessary keys back to the system to ensure data integrity and system functionality.
▪ Master Data Field Adjustment: Addressed an issue in the master data field to align with user requirements.
Technical:
▪ Version Updates: Routine updates to various system components to align with current standards and technologies.
▪ Merge Activities: Numerous merges to integrate features, fixes, and enhancements from multiple development branches into the main branch.
What's New - API
▪ Cache Management Enhancements: Updated the get_receive_delivery_cache to improve performance and reliability.
▪ New Features for Sales Orders: Introduced a preview feature for sales orders, enhancing the visualization and management of order data.
▪ Document Handling Improvements: Added automated test jobs for demotesting and sandbox environments to ensure robustness.
▪ Enhanced Cache Functionality: Added field_id to further enhance the caching mechanisms.
Fixes and Improvements
▪ Office Email Import Adjustments: Made necessary adjustments to the Office Email Import feature to enhance functionality.
▪ Development Enhancements: Multiple merges from dev to main branches ensuring synchronization and stability across environments.
Miscellaneous
▪ Configuration Updates: Various updates to the configuration files improving the system setup and parameters.
Release Notes - Workflow
Enhancements:
▪ Implemented a new workflow test that can now be enabled during import, allowing for more flexible testing scenarios.
▪ Enhanced the logging functionality for action cards, making debugging and monitoring more efficient.
▪ Improved compatibility for field comparison cards with date and enum types, ensuring smoother comparisons and validations.
▪ Updated the tax card and modified the return processes for action cards to streamline operations.
Fixes:
▪ Addressed issues with the document status updates, ensuring they are accurately reflected in the system.
▪ Fixed the calculation for the comparison card involving unit price and quantity to correctly handle discrepancies.
▪ Resolved multiple minor bugs and made stability improvements.
Operational Changes:
▪ Merged multiple development stages into the sandbox and stage branches, reflecting a significant integration of new features and fixes.
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