Single Assigned User Condition

Purpose: This workflow card executes operations based on whether a task or document is assigned to a particular group. It uses a straightforward condition to trigger or prevent actions based on group assignment.

Components of the Card:

1. Operator

   • Description: Defines the logical condition to apply to the group assignment.

   • Options:

     • IS: Triggers the operation if the assigned group of the document or task matches the specified group.

     • IS NOT: Triggers the operation if the assigned group of the document or task does not match the specified group.

2. Group

   • Description: Specifies the group to compare against the assigned group.

   • Detail: This field allows you to select a single group to compare the assignment.

Functionality:

• Group Assignment Identification: Automatically identifies the group assigned to a particular task or document.

• Condition Evaluation:

  • Using the IS operator, the card checks if the assigned group matches the specified group.

  • Using the IS NOT operator, the card ensures the assigned group does not match the specified group.

• Action Execution:

  • True Condition: If the group assignment meets the condition (either IS or IS NOT), relevant actions are triggered, such as notifications, task initiations, approvals, or other workflow steps.

  • False Condition: If the condition is not met, the document or task may pass through different routing, or alternative actions may be specified.

User Interactions:

• Setup and Configuration: Users configure the card by selecting an operator and specifying the relevant group. The setup should be simple and intuitive.

• Monitoring and Reporting: The system should provide functionality to monitor and report on operations triggered by this card, offering insights into assignment accuracy and process efficiency.

• Error Handling and Notifications: Users should have options to receive alerts or notifications if there are issues with the assignments, such as unassigned tasks or errors in group selection.

Conclusion: The "Assigned Group Condition" workflow card is essential for managing document and task workflows based on group assignments. By allowing conditions based on whether a task or document is assigned to a specific group, it ensures that workflows are only triggered by the appropriate group interactions, enhancing task management and workflow efficiency.