DocBits- IDP for Infor ERP
HomeAppStatusAPI
🇳🇱 Nederlands
🇳🇱 Nederlands
  • Overzicht en basisprincipes
    • DocBits
      • Belangrijkste Kenmerken van DocBits
    • Architectuur
      • DocBits Infor on Premise Klant
      • Certificeringen
    • Infor Infrastructuur
    • Release-opmerkingen
  • Eindgebruiker en partners
    • Eindgebruikerssectie
      • Dashboard
        • Dashboard Tools
        • Documenten Samenvoegen
        • Documentstatus
        • Documenten Filteren
        • Overzicht van Geüploade Documenten
        • Taakenteller
        • Gevalideerde Geëxtraheerde Velden
        • Documentflow
        • Problemen oplossen
        • Toetsenbord Sneltoetsen
      • Taken
      • Advance Shipment Dashboard
      • Dashboard voor inkooporders
      • Factuurdashboard
      • Shipment Order Dashboard
      • Gebruikersconfiguratie-opties
      • AI Tabel
        • AI Tabel Tags
      • Validatiescherm
        • Vage Gegevens
        • QR-codes
        • Toetsenbord Sneltoetsen
      • Doel en Gebruik
      • Inkooporder Matching
        • Automatische Afstemming van Inkoopordergegevens
        • Leverancier Artikelnummer Map
        • Toetsenbord Sneltoetsen
      • Boekhouding voor Kostfactuur en Indirecte Verkoop
      • Hoe Documenten te Importeren
        • FTP
        • Handmatige Import
        • Webhook
        • E-mail
          • IMAP
          • OAuth Office365
      • Technische Ondersteuning in DocBits
        • Maak een ticket aan
        • Help-pictogrammen
      • Cursus
        • Introductie
        • Dashboard
        • Geverifieerde Documenten
        • AI Table
        • Master PO Matching met DocBits
      • Ons Document Prioriteit Systeem
      • Leverancier Portaal
        • Leverancier Registratie
        • Leverancierstatus
      • Bronnen en ondersteuning
        • Gebruikersondersteuning
    • Partner Sectie
      • Factuurautomatiseringstest met DocBits
  • Administratie en instelling
    • Instellingen
      • Global Settings
        • Bedrijfsinformatie
          • Defining App Color in Company Settings
        • Groups, Users and Permissions
          • Gebruikers
            • Modifying User Details
            • Admin Privileges
          • Suborganisaties
            • How to create a Sub-Organization
          • Groepen en Machtigingen
            • Purpose and Use
            • Adding/Editing Groups
            • Machtigingen activeren
            • Toegangscontrole
            • Troubleshooting
        • Integration
          • API Key
          • API Calls and Examples
          • API Key Management
          • Configuring Single Sign-On (SSO)
            • Infor SSO Configuration
              • V1
              • V2
              • Azure SSO
          • Identity Service Provider Configuration
          • Best practices
          • Troubleshooting Common Issues
        • Documenttypes
          • Purpose and Scope
          • Adding/Editing Document Types
          • Activation
          • Customization Options
          • Best Practice
          • Troubleshooting
          • Layout Manager
            • Purpose and Use
            • Navigeren in de Lay-outbeheerder
            • Configuring Field Properties
            • Using the Template Preview
            • Save and apply changes
            • Best practices
            • Troubleshooting
          • Document Sub Types
          • Creating a new Sub Type
          • Configure subtypes
          • Using Actions
          • Best Practices
          • Tabelkolommen
            • Purpose and Use
            • Adding a new Column
            • Editing and deleting columns
            • Best practices
            • Troubleshooting
          • Velden
            • Purpose and Use
            • Configuring Field Properties
            • Setting Validation and Match Score
            • Velden Toevoegen en Bewerken
            • Best practices
            • Troubleshooting
            • New Fields with Charges
          • Modeltraining
            • Purpose and Use: Model Training
            • Import Data: Model Training
            • Manage training data
            • Testing the model
            • Best practices
            • Troubleshooting
          • Regex
            • Purpose and use
            • Creating a Regex Pattern
            • Editing and Saving Regex Patterns
            • Best practices
            • Troubleshooting
          • Script
          • Script Activation and Management
          • Testing Scripts
          • Purpose and Use
          • Creating and Editing Scripts
          • Best Practices
          • Troubleshooting
          • e-docs
            • Purpose and Use
            • Setting Up EDI Templates
            • Using the XSLT Editor
            • Previewing EDI Messages
            • Best Practices
            • Troubleshooting
            • XRechnung
              • Standard Preview
            • Mapping XRechnung in DocBits
              • TOML Export
            • EDI 810 (Invoice) Mapping
            • EDI 850 (Purchase Order) Mapping
            • EDI 855 (Purchase Order Acknowledgement) Mapping
            • EDI 856 (Advance Shipment Notice) Mapping
            • Peppol BIS Billing 3.0
            • eSLOG 1.6 en 2.0
          • Meer Instellingen
            • Purpose and use
            • Best practices
            • Troubleshooting
            • Behandeling van dubbele documenten
            • Goedkeuringsstempel
            • Supplier Item Number Map - Admin Documentation
            • Aankooporder tolerantie-instellingen / Extra aankooporder tolerantie
            • Aankooporder uitschakelen statussen
            • PO-tabel in Layout Builder
            • Automatische controle op PO-updates
            • Eenheidsprijs PO berekenen
            • Export niet gematchte PO-regels
        • E-mailmelding
          • Configuring Notifications
          • Managing Notifications
          • Best Practice
          • Troubleshooting
        • Custom Filters
        • Dashboard
          • Customizing Filters
      • Documentverwerking
        • Documents Expiry
        • Importeren
          • Test: Multi Email Import and Handling Tests
          • Test: Email Import and Handling Tests
          • Test: FTP Import Connection
          • Test: File Import 1
        • Regelbeheerder
          • TransactionConfig Pro Template
            • Case 1, 2, 3: Quantity and Unit Price Within Tolerance
            • Case 4, 5: Quantity Within Tolerance, Unit Price Outside Tolerance (Approved)
            • Case 15: Charge Line - Charge Per Unit Outside Tolerance (Rejected)
            • Case 14: Header Charge - Charge Per Unit Outside Tolerance (Approved)
            • Case 12, 13: Header Charge - Charge Per Unit Within Tolerance
            • Charge Per Unit Outside Tolerance (Rejected)
            • Case 14: Charge Line - Charge Per Unit Outside Tolerance (Approved)
            • Charge Per Unit Within Tolerance
            • Case 11b: Quantity Outside Tolerance (Positive Rejected), Unit Price Outside Tolerance (Rejected)
            • Case 10b: Quantity Outside Tolerance (Negative Rejected), Unit Price Outside Tolerance (Rejected)
            • Case 8b, 9b: Quantity Outside Tolerance (Approved), Unit Price Outside Tolerance (Approved)
            • Case 11a: Quantity Outside Tolerance (Positive Rejected), Unit Price Within Tolerance
            • Case 10a: Quantity Outside Tolerance (Negative Rejected), Unit Price Within Tolerance
            • Case 7: Quantity Within Tolerance, Unit Price Outside Tolerance (Positive Rejected)
            • Case 6: Quantity Within Tolerance, Unit Price Outside Negative Tolerance (Rejected)
            • Case 8a, 9a: Quantity Outside Tolerance (Approved), Unit Price Within Tolerance
            • Case 15: Header Charge - Charge Per Unit Outside Tolerance (Rejected)
            • Tax Lines
        • Ocr-instellingen
        • Classificatie En Extractie
          • Tabelextractie voor kostenelement
          • Auto extract belastingcode
        • Master Data Lookup
        • Lijst van Waarden
        • Exporteren
        • Module
          • Annotatiemodus
          • Approval Before Export
          • Doc Scan
          • Doc Script
          • IDM ACL Updater
          • Swiss QR Code
          • Auto Export if PO Matched 100%
        • Beslisbomen
      • Loginstellingen
        • Taakbeheer
        • Gegevenssynchronisatie
      • Leverancier Instelling
        • Leverancier Algemene Instellingen
        • E-mail Sjablonen Bewerken
        • Exportconfiguratie voor Leverancierportaal voor M3
      • API-Licenties
      • Cachebeheer
    • Workflow
      • Release
      • When
        • Card description
        • Document Operator for Sub-Organizations
        • Document Type Operation
      • And
        • Assigned User Condition
        • Checkbox Field Condition
        • Checkbox
        • Combined Price of Quantity Difference
        • Compare two fields
        • Compare with Purchase Order
        • Confirmed Delivery Date
        • Docfield is
        • Document Field Comparison
        • Document Field
        • Document Status Condition List
        • Document Type Operation one of
        • In Order Confirmation Purchase Order
        • Single Assigned User Condition
        • Single Document Status Condition
        • Supplier on Invoice
        • Text in field
        • Unit Price Combined with Fields
      • Then
      • Workflow Example: Conditional Export Trigger
      • Workflow Documentation
      • Standard Workflow
        • Above Max Amount
        • Cost Invoice - Export
        • Less than Max Amount
        • Purchase Invoice - 2nd Approval Quantity Export
        • Purchase Invoice - 2nd Approval Quantity
        • Purchase Invoice - 2nd Approval Unit Price Export
        • Purchase Invoice - 2nd Approval Unit Price
      • Material Ordering and Processing Workflow
    • Setup
      • Document Types
        • EDI Data Transformation Process
        • Layout Builder
        • Origin Layouts
        • Regex Manager
      • Document Training
        • Training Header Fields
        • Training Line Fields/Table Training
          • Adding New Columns
          • Advanced Settings
          • Defining Tables and Columns
          • Grouping Function
          • Manual Row Selection
          • Mapping Columns
          • Save and Delete Rules
      • Stream for Cloud Customers
      • Testing
        • PO Matching
        • Auto Accounting
          • LN
          • M3
      • Leveranciersportaal
      • WatchDog Installatie
  • Infor integratie en configuratie
    • Importing Master Data
      • Field Mappings
      • LN
        • Auto Accounting
        • Suppliers and Purchase Orders
        • Tax Codes
      • M3
        • Auto Accounting
        • Suppliers and Purchase Orders
        • How to import all suppliers
        • Tabelextractie voor kostenelement
      • Custom Master Data
    • Exporting in DocBits
      • Export Module
    • Exporting to INFOR
      • Creating a BOD Mapping File
      • Een IDM Mappingbestand maken
      • Creating an ION API Endpoint
      • Creating an ION API File
      • Export to M3 Mapping (API)
      • Exporting to IDM
      • Order Confirmation
      • M3
        • Handling Charges with Infor M3
        • M3 Configuration
      • LN
        • Exporteer Belastingcodes naar LN
        • LN Configuration
      • Page
  • Geavanceerde functies en tools
    • Scripting in DocBits
      • Calculating Total Charges Script for Docbits
      • Calculating Total Charges Script for Docbits
      • Delete lines with empty quantity and amount
      • Formatting Export Certificate Reference Numbers Script for Docbits
      • Functies
      • Generating Extended Invoice Numbers Script for Docbits
      • Generating Extended Invoice Numbers Script for Docbits
      • USD as Default Currency
    • Course
      • A Step-by-Step Guide
      • Connect DocBits with Infor SSO
      • Create your Custom App in Infor OS
      • Infor OS with DocBits API Integration
      • M3 Export
      • Sync Flex Dimensions: Infor to DocBits
    • Postman for DocBits
    • SQL Access
    • Leverancier- en Inkoopordergegevens importeren in DocBits vanuit CSV-bestanden
    • PowerBI
Powered by GitBook
On this page
  • How To Enable Auto Accounting
  • Accessing Auto Accounting
  • Prerequisites

Was this helpful?

Export as PDF
  1. Administratie en instelling
  2. Setup
  3. Testing

Auto Accounting

PreviousPO MatchingNextLN

Was this helpful?

Once you have configured auto accounting for your DocBits environment, it is very important that all functionalities are tested to ensure a smooth hand-over process.

How To Enable Auto Accounting

  • From the Dashboard, navigate to Settings → Document Processing → Module.

  • Under the Purchase Order / Auto Accounting tab you will find the slider to enable the feature as well as a drop down box to select LN or M3

Accessing Auto Accounting

After you have uploaded your document and entered the validation screen, select the following icon to enter auto accounting.

You will then be taken to this screen, this will only occur if the table has been properly trained in order to distinguish between the various line items correctly.

From here, you have two choices:

  • Split the invoice using the total amount

  • Split the invoice via each individual line item

This selection is done by clicking on which option you prefer

Prerequisites

In order for the Auto Accounting feature to function, certain data and information must be configured. To assist in this process or to let you know what configuration you are missing, we have created a “Validate Setup” button which is located as shown below.

Once pressed, DocBits will run a check of your environment to see if everything is correctly configured.

A menu that will look as follows will appear

All items with the green check mark in front of them mean that they are configured and working, the above image should only be used as an example and should not be followed item by item for your environment. This is due to each user having their own set of accounts, dimensions, and dimension options as categorized above.

Splitting Amounts

This is done by clicking on the following icon next to the total amount or specific line item

Once you select the splitting icon, a new menu will appear underneath the selected item

Accounts

The first block of the new menu gives you access to a dropdown list where you can select an account/department from your pre configured accounts/departments which you would like to split the amount between. DocBits will group similar account types together, making it easier to find certain types of accounts or accounts related to one another.

Amounts

The second block allows you to manually type in the respective amounts for which the parent amount will be split into.

Percentage Split

The third and final block allows you to manually enter the percentage split you would like the parent amount to be split into, the amount is automatically set to 50% when entering the splitting menu but can be changed to suit your preferences. If you enter a percentage value in the block, the amount will automatically be calculated in the second block.

Keep in mind that the new amount will only be calculated once you press the ‘Enter key’ on your keyboard and that the other percentage(s) are not altered by this change, this can result in amounts that do not add up to the parent amount. For this reason, we have created an “Unsettled amount” counter in this menu which is discussed later.

Other Features

Add Row

A plus icon next to the splitting icon, this can be used in situations where an amount needs to be split between more than two accounts/departments.

Delete Row

A trash can icon that is used to delete unwanted or incorrect rows

Unsettled Amount

An “Unsettled amount” indicator at the bottom in case of any unaccounted value or amount outstanding from the parent amount.